How to Close 100+ Real Estate Transactions Per Year

Impress Clients. Streamline Operations. Grow Referrals. Repeat.

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If you’re a real estate professional looking to scale your business beyond 100 closings per year, the secret isn’t working harder; it’s working smarter. Top-producing professionals all share ONE thing in common: they run systems that run their business.

Learn how operational experts in the real estate industry successfully scale five-star customer experiences without sacrificing time, sanity, or personal touch.

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1. Delight Your Clients at Every Step → Earn Referrals Effortlessly

Let’s be honest: buying or selling a home is one of the most emotional and complex transactions people ever go through. If you can reduce their stress, over-communicate, and guide them like a pro, you become unforgettable and referable.

Look for systems that can:

• Keep buyers, sellers, lenders, title reps, and co-agents in the loop with real-time progress updates.
  
  
• Send automated reminders, status updates, and to-do lists.
  
  
• Deliver a “wow” experience with transparency, professionalism, and organization.
  
  

When clients are consistently updated and never left guessing, you build trust and peace of mind. And that’s what leads to glowing 5-star reviews and repeat referrals, without even needing to ask.

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2. If You Don’t Measure, You Can’t Manage

Are you tracking how many transactions are under contract, which deals are at risk, or which tasks are falling through the cracks? Take steps to mitigate shortcomings and overcome inevitable human error with rigorous organization to create a feedback loop for your business.

• See every active and pending deal on one dashboard.
  
  
• Set milestones, tasks, and deadlines for each transaction.
  
  
• Identify bottlenecks before they become fires.
  
  

When you have multiple transactions happening at once, guesswork is a recipe for disaster.  Seasoned pros know the true value of systematic visibility, especially when multiple transactions are involved

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3. Automate, Communicate, and Track Progress in Real Time

Utilize technology to bridge the gap between client interactions and contract deadlines. Seek business solutions that help you minimize the time you spend sending urgent team memos or double-checking your work. 

• Organize all your contacts (buyers, sellers, vendors) in one place
• Keep all documents and contracts centralized and accessible
• Ensure compliance with built-in checklists and task tracking
• Automate communication and updates to every stakeholder
• Track deal progress in real-time via desktop or mobile

When a team can work as ONE, more time is available for money-generating activities. Invest in technology that is easy to use, transparent, and integrated for optimal efficiency.

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4. Consistent Processes = Consistent Closings

When your backend runs like a machine, your business becomes a referral-generating, client-attracting engine. Trackxi is a top-tier CRM for teams and professionals with a growth mindset. Realty ONE Group is proud to offer members exclusive pricing of Trackxi’s CRM solution through the ONE Marketplace! Learn More Here.

“Systems run the business, and people run the systems.”
– Michael Gerber, The E-Myth Revisited

“You don’t rise to the level of your goals. You fall to the level of your systems.”
– James Clear, Atomic Habits

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Ready to learn more about the UNbrokerage? Reach out to your local Realty ONE Group office!